Starting from the second year, partner organizations are to provide contributions to the projects. Is there a rule determining the contribution rate?
The Ministry hopes that partner organizations will commit to funding parity to ensure that equal benefits accrue to both parties. The percentage to be provided by the partner organization, however, can be adjusted depending on circumstances. If an equal contribution is not possible, the MOC will take into consideration, on a case-by-case basis, personnel, facilities, planning, and other in-kind contributions provided by the partner organization. However, those organizations able to provide financial contributions will receive funding priority. If the proposal is for one year only (i.e. projects to be completed in 2013), there is not a firm requirement for an equal contribution by the partner organization.
Will the Ministry fund indirect costs such as administrative fees, and what is the maximum rate of indirect cost that Ministry will fund?
It is hoped that MOC funds will be used mainly to fund the programs themselves. The MOC will allow indirect costs to be included in the budget plan only if it is absolutely necessary. The rate of indirect cost to be funded by MOC will be determined on a case by case basis.
Is US$40,000 the funding ceiling?
In principle, the Project limits funding to US$40,000 per year (or per 12- month period.) Exceptions can be made, pending MOC review and approval, for proposals that are larger in scope and have the potential to achieve greater results.
Will all proposals be funded?
This is a competitive grant program. All proposals received will be reviewed and applicants may be asked to submit revised proposals. There is no guarantee of funding. Applications providing a thoughtful proposal with a comprehensive budget plan will have a higher chance of being funded.
The MOC will sign memoranda of understanding with organizations, academic organizations, academic departments, or individuals?
As the project is designed to have organizations contribute their administrative resources to implement the proposals, MOUs are to be signed with organizations, academic institutions, academic departments, or established research centers, and not with individuals.
Our administrators have problems with the draft MOU provided by the MOC. What can be done?
The draft MOU provided by the MOC is a proposed draft. The terms and conditions can be modified to provide for a more effective cooperative relationship with partner organizations. Alternatively, partner organizations may provide their own draft of the MOU, the wording and terms of which will need to be agreed upon by both parties.
Will funding be wired directly to the partner organization?
Following the signing of the MOU, the MOC will wire the entire grant amount for one year (in US dollars) to the participating organization’s official bank account.
Upon completion of the Project, what documentation is to be submitted to the MOC? Must original receipts be included?
Following the project’s completion, a final report detailing the results of the Project, a receipt signed by the partner organization showing the full amount of funding received, and an expenditure report are to be submitted to the MOC. Organizations should retain the original receipts for a period of time in accordance with generally accepted accounting practices observed in the partner organizations’ country. In the case of multi-year plans, a progress report on the work accomplished through 2013 is to be submitted by the end of November 2013. A full report detailing the results is to be submitted, along with an expenditure report, upon project completion.
Are proposals under the MOU limited to a one-year time frame, or can multi-year projects be submitted?
MOUs are to be one year in duration, but can be extended yearly upon agreement by both parties. The MOC will determine, based on each year’s achievements, whether to extend the MOU and continue to offer funding. If a proposal is for more than one year, it should be stated as such in the initial proposal. Preference is given to multi-year proposals.
Can projects be executed over two calendar years to match the academic calendar?
Yes. Proposals may be executed over two consecutive calendar years. One year projects may be completed by December 31, 2013, or over a 12 months period following the signing of the MOU, for example September 2013 through September 2014.
What can be done when proposals cannot be submitted before the deadline? Can proposals for 2018 be submitted now?
At present, only proposals for 2017 are being accepted. Execution of 2017 proposals must begin no later than the latter half of 2017. If proposals cannot be submitted by the deadline, there is some flexibility in the schedule, provided MOC is advised of the circumstances as soon as possible.
Can an application for funding be made for a one-time event? What restrictions or minimum requirements are there concerning the number or scope of activities in order to receive funding?
The goal of this project is to establish long-term, cooperative relationships. If the proposal is for one year only, partner organizations are required to host at least three related activities. These must be well publicized and have a wide reach into the local community. The MOC encourages partners to work with local organizations, such as arts enterprises, publishers, and other interested groups in the planning and execution of the proposals. We believe collaborative efforts with diverse institutions will allow for larger scope activities that can result in greater impact.
My organization would like to submit a proposal, but we cannot put forth a completed plan given our lack of information about Taiwan’s culture and educational system. What can we do?
Please contact the MOC. Our staff, or those at our foreign missions, will be happy to advise you on finding the resources you need to put together an appropriate proposal.
We have some ideas and a proposal, but we are not sure we have the personnel to put it into practice. What should we do?
If organizations do not have sufficient personnel to execute a proposal, MOC funding can be used to hire temporary help; expenses incurred may be included in the budget plan.
May proposals include having foreign scholars come to Taiwan for exchanges or to do research?
The goal of this project is to fund Taiwanese cultural and academic activities abroad. If a proposal calls for having foreign scholars come to Taiwan, it must include post-trip lectures, publications, or other activities that will serve to promote Taiwan’s culture abroad.